Internal Communications Ideas

11 Reasons Why Rethinking Internal Communications Will Boost Your Employee Engagement

In times of transformation, Internal Communication is the glue that holds companies together. It's therefore no wonder that IC is growing in both its relevance and in the number of people working in the field. In fact, a recent survey by Ragan Communications found that IC budgets are the ones most likely to be increasing. Considering these developments, what ideas should you be taking into account in order to make sure your organization is communicating as best it can?


See How Great Companies Like Yours Are Communicating at their Best

  Learn from the Leaders  

 

1. The Need for Speed 🚀

The trend in messaging points toward brevity.

 

In a recent study, the Pew Research Center showed that people under the age of 35 feel "the need for instant gratification" and the "loss of patience." As Internet speeds increase, people are less willing to wait for websites to load, videos to buffer, and colleagues to respond to their messages.

 

While the idea of instant communication isn’t new, the reality of its meaning has changed because of the hyperconnected lives we live today, where so much is happening all at once.

 

Internal communication in the workplace is no exception. In order to connect and reach the new workforce that consists mainly of millennials and Gen Z, messages need to be brief and precise, and ideally they are no longer delivered over email.

 

Speed allows for more and better targeted operative updates, which means that communication can no longer cascade from one person to many, but instead must be dispersed simultaneously. It's not a bad idea to empower and enable local, part-time editors who can share day-to-day updates and deal with questions and feedback.

 

2. Company Culture

Young businesses—especially startups—place more and more value on company policies and culture. Why? Because their workforce demands it.

 

Gen Z and millennials are looking for companies that align with their values, commitments, and aims. HR leaders consider culture and engagement their number one challenge according to a recent study by the Deloitte University Press.

 

Consequently, the bond between IC and these core values has been growing stronger. It’s therefore not only important to include core values in your internal communication strategy, but to highlight the ways in which your organization can best execute them.

 

How? By practicing what you preach, integrating your culture into your own behavior, and leading by example. Your culture should be more than just a few words on the wall, it should lay out actionable guidelines and promote a genuine feeling of family. Implementing such a culture starts with a hiring process in which "team fit" should be just as important as practical qualifications. The process also includes clearly communicating the values of your company, and it goes as far as creating a physical office environment that aligns with a company's views and enables the best employee experience.

 

In addition, team events, trainings, and employee benefits will help to spread your ideas but will also determine how your employees think about and react to the culture.

 

3. Working From, Well, Anywhere but the Office 🏝️

According to a study by PricewaterhouseCoopers, employees of all generations value flexibility in their jobs. This includes scheduling and office setups, but also the location where they work. This may account for why one out of three Americans are freelancers. 

 

According to a 2015 Gallup study, 37 percent of employees said they had worked remotely at one point in their career, compared to 30 percent in 2006 and just 9 percent in 1995. In addition, IBM found that independent workers are typically more engaged, autonomous, and collaborative.

 

This development has lead to what's being called the "gig economy." As much as 34 percent of the American workforce are presently entered in non-traditional work arrangements.

 

The challenge for internal communicators will be to find the best ways to communicate with these remote workers, not only keeping them in the information loop, but integrating them into the company culture.

 

It's important to acknowledge the needs of a dispersed workforce and engage them through multiple channels that will reach them no matter where they are. Such channels include apps, text messages, push notification tools, and social media.

 

Mobile communication solutions will enable you to connect freelancers and non-desk workers across departments and locations, while still ensuring engagement and inclusion.

 

 

4. Video 🎬 

"A picture is worth a thousand words" is a popular saying, but did you know that one minute of video content is in fact worth 1.8 million words, or the equivalent of 3,600 pages of text?

 

Posting a video not only increases the likelihood of views and shares but also raises the understanding of your product by as much as 74 percent. In addition, a consumer behavior survey by Hubspot showed that more than half (55 percent) of their users report consuming entire videos, compared to 33 percent for interactive articles and only 29 percent for blogs.

 

When asked what kind of content they would want to see more of in the future, employees stated the following: 

Video trend internal communication

Video should be at the top of your list when considering how to get more complicated topics across to your employees. It is very likely that a majority of internal communication, from trainings to important news and announcements, will soon be run over video.

 

5. Employees as Content Makers

In line with the video trend, millennials and Gen Z also have a high demand for authenticity. Like company culture, this quality has come to identify the employer brand. Authenticity can be implemented through employee-created content.

 

Employees are becoming the most important voice a company has to offer. Social advocacy programs encourage staff to share their thoughts, updates, and ideas, while also providing them with a powerful voice.

 

This voice is not only more authentic than that of any manager, but it also gives different locations and employees worldwide the opportunity to express themselves. Additionally, content shared by employees receives eight times more engagement than content shared by brand channels; brand messages reached 561 percent further when shared by employees.

 

Turning your employees into content creators supports the decentralization taking place in the workplace and it adds a peer-to-peer level to the top-down culture in communications. Putting your employees first will improve your employer brand.

 

In order to encourage your employees to share and take part in the conversation, your internal communication channels should focus on spreading content that directly affects and interests them (which is all the more likely when it comes from their own ranks). In addition, make the communication interactive by enabling comments, sharing, and likes.

See How Innovative Companies are Dealing with Change

 

6. Peer-to-Peer or Horizontal Communication

While peer pressure might force you to watch Game of Thrones, peer-to-peer communication can actually have a productive and powerful influence on the way your employees work.

 

Peers provide constant feedback and encourage further collaboration, two central drivers of employee communication and teamwork. Horizontal communication spreads knowledge within a company and takes work off a manager's hands because he or she no longer has to communicate through different departments or send messages more than once.

 

The effective communication that results supports knowledge management, spreads insights, and helps people exploit their talents.

 

Internal communication departments should work on supporting such peer-to-peer collaborations by rewarding teamwork, encouraging sharing, and setting team goals. Additionally, team events that promote your company culture will also create feelings of unity and encourage interpersonal relationships.

 

As a bonus, these kinds of relationships are proven to make work as enjoyable as our free time!

 

 

7. Reach (Mobile Apps Are the Way to Go)

Communicators constantly strive for greater reach because reach means relevance. Your aim should be to include and engage all of your employees no matter how remote.

 

It's for this reason that you should constantly be looking for technical and creative digital solutions that can best deliver an IC concept and ensure employee engagement. There are lots of different channels to choose from, but apps are the one clear trend. An internal communications app is mobile, digital, and it supports push notifications, a game changer when it comes to transmitting information.

 

Apps trends, internal communication apps, internal communication 2017

 

If you'd like to know more about the different channels you can use to reach your employees, check out our blogpost.

 

 

8. Gamification 🕹️👾🎮

Gamification can enhance productivity and help align your company's goals with those of your employees.

 

Not only can game-based learning processes help companies ensure that their employees retain important information from work-related training, but goals and objectives are also made crystal clear, especially when steps for achieving them are plainly laid out. Colleagues have the opportunity to push and challenge one another and they can be rewarded for their achievements.

 

Gamification can be included in any part of the daily working life, but a good example is in the onboarding process. Onboarding can be made easier and more fun by transforming it into an information treasure hunt in which the employee will not only meet his or her new coworkers but also get to know the premises and feel rewarded when a piece of information is found. And who doesn’t love a treasure hunt?

 

bedazzle internal comms and do more webinar

 

9. Measuring 📏📏📏

According to a recent Ruder-Finn report, only 16 percent of companies are satisfied with their ability to measure the effectiveness of their internal communication. Measuring internal communication and engagement is difficult, but with both of these topics increasing in importance, so is the need to accurately gauge their efficacy and quantify your return on investment.

 

Finding ways to measure your internal communication will help you target and increase efficiency. Live metrics have been gaining in importance, and we're now able to measure a whole range of topics more directly and precisely than ever before. Think incoming requests, intranet usage, and reach.

 

In addition, measured results can be used in two ways: to convince managers about a topic's importance—making its strengths and weaknesses more apparent—and to better understand the interests of your employees.

 

And most importantly, having numbers at hand will give you valuable evidence to support your concrete actions.

 

 Measuring internal communication, quantitative and qualitative methods

 

 

10. Internal and External Communication Are Blending

Internal and external communication are inextricably linked, regardless of where your teams sit or to whom they report. It’s essential to keep both audiences in mind when crafting your messages, even if you're forced to alter your tone or focus. You should never say something to one audience that you wouldn’t feel happy telling the other.

 

But don’t give up on your internal communication channels because external ones are so overwhelming. You need a working channel that you can control and measure in order to clearly state your company's message.

 

Organizations need to establish fast, interactive, and reliable channels to reach all employees. The best way to do that is by going mobile. As in many other cases, a combination of new procedures, skills, and technology is necessary for creating trust and transparency. This enables companies to remain in control of the messages they send, as opposed to leaving information open to individual misinterpretation.

 

 

11. Emojis 😀😀😀😀😀😀😀😀

Oh Emojis. We all use them, but whether they're appropriate for business communication depends on who you ask.

 

The fact is, emojis are easy to understand, and they can address people no matter what language they speak. They connote feelings of familiarity and they can help you to support your brand and advertise your company. Their wise use is definitely a trend on the rise.

 

Furthermore, emojis are a great way to engage younger workers, and their use is proof that you're flexible enough to adapt communication to the demands of your audience.

 

While emojis might not necessarily be the best choice for your next sales deck, they can certainly offer yet another creative way for internal communications to connect with all of your people worldwide. 🌎

 

Transform Your Internal Communications

 

If you'd like more information on how to digitize your employee communications, contact us or read more here:

Written by Sina Kaye Lockley

Sina is a communication specialist at Staffbase. She wants to help companies engage their employees and find ways to make work more fun. She writes about internal communication, mobile employee engagement and how to use an app in today's evolving workforce. In her free time she fights for gender neutral toilets and LGBTQ rights.